Event application form

Streamlined application process for hosting events at QEIIMC, ensuring compliance and coordination.
Last updated:
29
January 2024

Event Manager Details

Event Details

Basic Details

This section collects essential details about your event, including its name, the planned location, and the number of attendees you anticipate. Specify who you expect to attend, such as staff, the public, or patients, to help us understand the event's audience and scale.

Event Setup

Here, indicate the date and time you plan to begin setting up for your event. This information helps coordinate access and ensures that the venue is prepared in advance for your specific setup needs.

Event Opening Hours

Detail the official start and finish times of your event. Accurate timings are crucial for scheduling, security, and logistical support to ensure your event runs smoothly and ends on time.

Pack Up Time

Specify the time you expect to complete packing up after your event. This ensures that cleanup is accounted for and that the venue can be prepared for its next use efficiently.

Attendance

In the attendance section, indicate the estimated total number of attendees and their categories—staff, patients, or public.

Event Description

Elaborate on the event's purpose, scope, aim, and goals to provide a clear understanding of its intent and expected impact. This detailed narrative will assist in assessing the event's compatibility with QEIIMC's objectives and operational guidelines.

Marketing Details

Describe your advertising strategies to ensure your event reaches the intended audience, including any digital or traditional marketing methods you'll employ.

Required Documents

Appearance and Layout of the Event

Provide a detailed description of the planned appearance and layout for the event, incorporating any thematic elements, decoration plans, or spatial configurations. For a comprehensive assessment, include attachments such as layout diagrams or visual representations.
Max file size 10MB.
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Event Checklist

Please upload a completed Events Checklist. You can find the PDF in the Relevant Documents section on this page.
Max file size 10MB.
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Relevant Documentation

Please upload any relevant documentation for the event that will assist us in assessing your application.
Max file size 10MB.
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Event Approval & Control Procedures

Please ensure that you have read and comprehended the procedures outlined in the Event Approval & Control Procedures document. You can find the PDF in the Relevant Documents section on this page.
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Published

25 January 2024

Contact details

Email:
QEIIMCTrust@health.wa.gov.au
mail

Relevant Documents

Events Checklist
(PDF, 187kB)
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Smoke Free Policy
(PDF, 162kB)
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Events Policy
(PDF, 178kB)
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Event Approval & Control Procedures
(PDF, 200kB)
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